Our Services

WHAT WE DO?

Our Exclusive Services

Teleos Management Services provides hands on professional services for homeowners associations. Our services incorporate Teleos’ core values of trust, transparency, respect, simplicity and customer service. Our values are preserved through the team members and pooled with the community leaders.

In addition to the  services below,
Teleos offers Transition Services and New Community Set-up, including formation documents.

Association

In addition to complete Association services of Covenant/rules enforcement, board meetings & annual meeting coordination and attendance, your board and homeowners will benefit from/experience:

  • Transparency– Experienced property manager knowledgeable in your HOA governing documents
  • Communication between your HOA board and Teleos Manager
  • Easy to use accounting software system for Officers & Directors
  • A clear, well-defined business processes
  • Three bid process for projects and services based on well-written RFPs
  • Timely follow-thru on all requests such as architectural modifications
  • On-site visits
  • The ability of residents and suppliers to determine project status
  • Property managers who are professional, knowledgeable, & accessible
Accounting
  • Deposits of Assessments
  • Online Payment Options
  • Delinquency Management
  • Lien Management
  • Coordinate with Collection Companies and /or Attorneys to Resolve Delinquencies
  • Accounts Payable
  • Bank Reconciliations
  • Annual Budget Preparation
  • Quarterly Review of Budget Variance
  • Quarterly Financial Reporting
  • Title Company Reporting
  • Annual Tax Returns
  • 1099 Administration
Administrative
  • Client services center
  • Emergency response 24/7
  • Work order processing and monitoring
  • Design Review processing
  • Mailings/Eblast
  • Contractor Liaison
  • Insurance Company Liaison
  • Bid Requests for Services
  • Record keeping
  • Updated Member list
  • Secretary of State Reporting/DORA Reporting
Inspections
  • Client services center
  • Perform site inspections
  • Photographic documentation
  • Site Inspection Reports to Boards
  • Violation logs
  • Covenant enforcement letters
  • Contractor monitoring
Meetings
  • Facilitate board members
  • Prepare board packets
  • Attend meetings
  • Minute’s preparation
  • Facilitate annual owner meetings
  • Prepare annual meeting packets
  • Minute’s preparation
  • Action lists
Special Districts
  • Governmental Filing
  • Oversee board meetings
  • Formation and organization
  • Repository of all documents
  • Work closely with Legal Counsel and Accounting
  • Monitor contractors and common elements
  • Work closely with municipalities
  • Monitor warranty periods
  • Transition to municipalities