Information For HOA Community Association Board Members

Current HOA Boards: Looking for an Experienced & Responsive Property Manager?

Whether you are establishing a board of directors for a new Homeowner Association or considering a replacement for your current property management firm, Teleos Management Services has a full range of hands on, professional services to address your requirements. At the highest level, Teleos views its job as making HOA boards more efficient and effective and to make the officer’s, board members, and volunteer’s jobs as easy and enjoyable as possible.

Teleos recognizes that HOA Boards and their properties aren’t all alike. Board members have different levels of knowledge and experience and availability of time. Their property may be relatively new requiring minimal attention or mature requiring major maintenance projects. Homeowners may be young or older, active or disinterested. The association may be financially strong or require corrective action to address current expenses and future needs. In each unique situation Teleos will listen to the HOA board members, learn and understand their situation and tailor a service package to fit their specific requirements.

Boards of Directors

Facilitate board meetings
Prepare board packets
Attend meetings
Minute’s preparation
Facilitate annual owner meetings
Prepare annual meeting packets
Meeting minute’s preparation
Action lists
Board Training and Development
Consulting
Frees directors time

Accounting/Financial management

Deposits of assessments
Online payment options
Delinquency Management
Lien management
Coordinate with collection companies and /or Attorneys to resolve delinquencies

Administration

Client services center
24/7 Emergency response
Work order processing and monitoring
Design Review processing
Homeowner Mailings/Eblast
Contractor Liaison
Insurance Company Liaison
Bid Requests for Services
Record keeping
Updated Member list
Secretary of State Reporting/DORA Reporting

Inspections/Compliance

Client services center
Perform site inspections
Photographic documentation
Site Inspection Reports to Boards
Violation logs
Covenant enforcement letters
Contractor monitoring

Other

Communications
Resident Services
Financial Management
Vendor Management
Board Meeting Management
Site Monitor and Deed Restriction
Management
Collection Services
Tax and Audit
Web and Mobile Technology
Architectural Control